Microsoft OneNote Hotkeys - Keyboard Shortcuts





Taking and formatting notes

Typing and editing notes

To do this Press

Open a new OneNote window.

CTRL+M

Open a small OneNote window to create a side note.

CTRL+SHIFT+M

Undo the last action.

CTRL+Z

Redo the last action.

CTRL+Y

Select all items.

 

Note??Press CTRL+A several times to increase the scope of the selection.

CTRL+A

Cut the selected text or item.

CTRL+X

Copy the selected text or item to the Clipboard.

CTRL+C

Paste the contents of the Clipboard.

CTRL+V

Move to the beginning of the line.

HOME

Turn overtype mode on or off.

INSERT

Move to the end of the line.

END

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Delete one character to the left.

BACKSPACE

Delete one character to the right.

DELETE

Delete one word to the left.

CTRL+BACKSPACE

Delete one word to the right.

CTRL+DELETE

Insert a line break.

SHIFT+ENTER

Formatting notes

To do this Press

Apply or remove bold formatting from the selected text.

CTRL+B

Apply or remove italic formatting from the selected text.

CTRL+I

Apply or remove the underline from the selected text.

CTRL+U

Apply or remove strikethrough from the selected text.

CTRL+HYPHEN

Apply or remove superscript formatting from the selected text.

CTRL+SHIFT+=

Apply or remove subscript formatting from the selected text.

CTRL+=

Apply or remove bulleted list formatting from the selected paragraph.

CTRL+SHIFT+L

Apply or remove numbered list formatting from the selected paragraph.

CTRL+SHIFT+O

Indent a paragraph from the left.

ALT+SHIFT+RIGHT ARROW

Remove a paragraph indent from the left.

ALT+SHIFT+LEFT ARROW

Right-align the selected paragraph.

CTRL+R

Center the selected paragraph.

CTRL+E

Left-align the selected paragraph.

CTRL+L

Apply a font to the selected text.

CTRL+SHIFT+F, UP ARROW or DOWN ARROW

Apply a font size to the selected text.

CTRL+SHIFT+P, UP ARROW or DOWN ARROW

Open the Font task pane?(task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.).

CTRL+D

Adding items to a page

To do this Press

Insert a document in the page.

ALT+I, D

Insert a picture from a file.

ALT+I, P, F

Insert a picture from a scanner or a camera.

ALT+I, P, S

Insert a screen clipping.

 

Note??The OneNote icon must be active in the notification area, at the far right of the Windows taskbar.

Windows logo key+S

Insert today's date.

ALT+SHIFT+D

Insert the current date and time.

ALT+SHIFT+F

Insert the current time.

ALT+SHIFT+T

Selecting notes and objects

To do this Press

Cancel the selected outline or page.

ESC

Move the selected note or object up.

ALT+SHIFT+UP ARROW

Move the selected note or object down.

ALT+SHIFT+DOWN ARROW

Move the selected note or object left.

ALT+SHIFT+LEFT ARROW

Move the selected note or object right.

ALT+SHIFT+RIGHT ARROW

Select the current paragraph and its subordinate paragraphs.

CTRL+SHIFT+HYPHEN

Add or remove space on the page.

ALT+I, N, ENTER

Delete the selected note or object.

DELETE

Permanently delete the selected page or pages.

SHIFT+DELETE

Move to the beginning of the line.

HOME

Move to the end of the line.

END

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Go back to the last page visited.

ALT+LEFT ARROW

Go forward to the next page visited.

ALT+RIGHT ARROW

Flagging notes

To do this Press

Apply, mark, or clear the To Do flag.

CTRL+1

Apply or clear the Important flag.

CTRL+2

Apply or clear the Question flag.

CTRL+3

Apply or clear the Remember for later flag.

CTRL+4

Apply or clear the Definition flag.

CTRL+5

Apply or clear a custom flag.

CTRL+6

Apply or clear a custom flag.

CTRL+7

Apply or clear a custom flag.

CTRL+8

Apply or clear a custom flag.

CTRL+9

Remove all note flags from the selected notes.

CTRL+0

Using outlines

To do this Press

Show through Level 1.

ALT+SHIFT+1

Expand to Level 2.

ALT+SHIFT+2

Expand to Level 3.

ALT+SHIFT+3

Expand to Level 4.

ALT+SHIFT+4

Expand to Level 5.

ALT+SHIFT+5

Expand to Level 6.

ALT+SHIFT+6

Expand to Level 7.

ALT+SHIFT+7

Expand to Level 8.

ALT+SHIFT+8

Expand to Level 9.

ALT+SHIFT+9

Expand all levels.

ALT+SHIFT+0

Show body text for the selected heading.

ALT+SHIFT+=

Hide body text for the selected heading.

ALT+SHIFT+HYPHEN

Increase indent by one level.

TAB

Decrease indent by one level.

SHIFT+TAB

Make the selected notes body text.

CTRL+SHIFT+0

Specifying language settings

Note??To change the writing direction for your notes, you must first enable right-to-left languages in the Microsoft Office 2003 Language Settings dialog box.

To do this Press

Set writing direction left to right.

CTRL+LEFT SHIFT

Set writing direction right to left.

CTRL+RIGHT SHIFT

Increase indent by one level in right-to-left text.

TAB

Decrease indent by one level in right-to-left text.

SHIFT+TAB

Organizing and managing your notebook

Working with pages and side notes

To do this Press

Open a new OneNote window.

CTRL+M

Open a small OneNote window to create a side note.

CTRL+SHIFT+M

Print the current page.

CTRL+P

Add a new page at the end of the selected section.

CTRL+N

Add a new subpage to the current group of pages.

CTRL+SHIFT+N

Select all items.

Note??Press CTRL+A several times to increase the scope of the selection.

CTRL+A

Select the current page.

CTRL+SHIFT+A

If the selected page is part of a group, press CTRL+A to select all of the pages in the group.

Move the selected page tab up.

ALT+SHIFT+UP ARROW

Move the selected page tab down.

ALT+SHIFT+DOWN ARROW

Move the insertion point to or away from the page header.

CTRL+T

Increase the size of the page header.

CTRL+SHIFT+PERIOD

Reduce the size of the page header.

CTRL+SHIFT+COMMA

Go to the first page in the currently visible set of page tabs.

ALT+PAGE UP

Go to the last page in the currently visible set of page tabs.

ALT+PAGE DOWN

Scroll up in the current page.

PAGE UP

Scroll down in the current page.

PAGE DOWN

Scroll to the top of the current page.

CTRL+HOME

Scroll to the bottom of the current page.

CTRL+END

Go to the next paragraph.

CTRL+DOWN ARROW

Go to the previous paragraph.

CTRL+UP ARROW

Move the insertion point up in the current page, or expand the page up.

CTRL+ALT+UP ARROW

Move the insertion point down in the current page, or expand the page down.

CTRL+ALT+DOWN ARROW

Move the insertion point left in the current page, or expand the page to the left.

CTRL+ALT+LEFT ARROW

Move the insertion point right in the current page, or expand the page to the right.

CTRL+ALT+RIGHT ARROW

Go to the next note container.

ALT+DOWN ARROW

Go to the beginning of the line.

HOME

Go to the end of the line.

END

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Go back to the last page visited.

ALT+LEFT ARROW

Go forward to the next page visited.

ALT+RIGHT ARROW

Zoom in.

ALT+CTRL+PLUS SIGN (on the numeric keypad)
??OR??
ALT+CTRL+SHIFT+PLUS SIGN

Zoom out.

ALT+CTRL+MINUS SIGN (on the numeric keypad)
??OR??
ALT+CTRL+SHIFT+HYPHEN

Save changes.

CTRL+S

Working with sections

To do this Press

Open a section.

CTRL+O

Open a menu of folders and sections in your notebook.

CTRL+SHIFT+G

Go to the next section.

CTRL+TAB

Go to the previous section.

CTRL+SHIFT+TAB

Go to the next page in the section.

CTRL+PAGE DOWN

Go to the previous page in the section.

CTRL+PAGE UP

Go to the first page in the section.

ALT+HOME

Go to the last page in the section.

ALT+END

Go to the first page in the currently visible set of page tabs.

ALT+PAGE UP

Go to the last page of the currently visible set of page tabs.

ALT+PAGE DOWN

Move the current section.

ALT+F, R, V

Finding notes

To do this Press

Move the insertion point to the Find box.

CTRL+F

While searching, move to the next search result.

ENTER

Sharing notes

Sharing notes with other people

To do this Press

Send the current page of notes in an e-mail message.

CTRL+SHIFT+E

Start a shared session.

ALT+T, N, S

Join a shared session.

ALT+T, N, J

Leave a shared session.

ALT+T, N, L

Sharing notes with other programs and devices

To do this Press

Send the current page of notes in an e-mail message.

CTRL+SHIFT+E

Create a task in Microsoft Office Outlook?2003.

CTRL+SHIFT+K

Create an appointment in Office Outlook?2003.

ALT+SHIFT+A

Create a contact in Office Outlook?2003.

CTRL+SHIFT+C

Send the selected page to Microsoft Office Word?2003.

ALT+F, D, W

Copy notes from a Pocket PC or Microsoft Smartphone.

ALT+T, P, N

Enable notes to be copied automatically from a Pocket PC or Smartphone.

ALT+T, P, A

Protecting notes

Password-protecting pages

To do this Press

Specify password protection options.

ALT+F, S

Lock all password-protected pages.

CTRL+ALT+L

Select the Enter Password box in the Password Protection dialog box.

ALT+P

Select the Confirm Password box in the Password Protection dialog box.

ALT+C

Unlock the page for editing.

After pressing ALT+F, R, press L to select the Allow Others to Edit option.

ALT+F, R, L

Lock the page for editing.

After pressing ALT+F, R, press L to select the Allow Only Me to Edit option.

ALT+F, R, L

Using menus, toolbars, and task panes

Using menu bars and toolbars

To do this Press

Resize a toolbar.

CTRL+arrow keys

Move a toolbar.

CTRL+arrow keys

Undock a toolbar.

DOWN ARROW (press repeatedly)

Dock a toolbar vertically on the left or right side.

LEFT ARROW or RIGHT ARROW (press repeatedly)

Select the menu bar?(menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.), or close an open menu and submenu at the same time.

ALT

Select a toolbar, after selecting the menu bar.

Note??Press CTRL+TAB repeatedly to move the focus among the open toolbars, menu bars, and task panes.

CTRL+TAB

Select the next button or menu on the selected toolbar or menu bar.

TAB

Select the previous button or menu on the selected toolbar or menu bar.

SHIFT+TAB

Open the selected menu, or perform the action for the selected button or command.

ENTER

 

Display the shortcut menu?(shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for the selected item.

SHIFT+F10

Display the title bar shortcut menu.

ALT+SPACEBAR

Select the next command on the selected menu or submenu.

DOWN ARROW

Select the previous command on the selected menu or submenu.

UP ARROW

Select the menu to the left or, when a submenu is open, switch between the main menu and the submenu.

LEFT ARROW

Select the menu to the right or, when a submenu is open, switch between the main menu and the submenu.

RIGHT ARROW

Select the first command on the menu or submenu.

HOME

Select the last command on the menu or submenu.

END

Close an open menu or, when a submenu is open, close only the submenu.

ESC

Open the selected menu.

SHIFT+DOWN ARROW

Display the full set of commands on a shortened menu.

CTRL+DOWN ARROW

Note??You can use the keyboard to select any menu command on the menu bar. Press ALT to select the menu bar. Press the letter that is underlined in the menu name that contains the command you want.

Using task panes

To do this Press

Resize a task pane.

CTRL+arrow keys

Move a task pane.

CTRL+arrow keys

Open the task pane or hide the current task pane.

CTRL+F1

Move to a task pane from the program window. (You may need to press F6 more than once.)

F6

Move between the Find box, the current task pane, and the current page.

SHIFT+F6

Move to the task pane when a menu or toolbar is selected.

Note??You may need to press CTRL+TAB more than once.

CTRL+TAB

Open the menu of task pane options.

CTRL+SPACEBAR

Reverse the sequence of task panes you opened.

ALT+LEFT ARROW

Repeat the sequence of task panes you opened.

ALT+RIGHT ARROW

Close a menu if one is currently open, or go back to the current page.

ESC

Select the next option in the selected task pane.

TAB

Select the previous option in the selected task pane.

SHIFT+TAB

Move to the previous option on a selected submenu; move between options in a group of options.

UP ARROW

Move to the next option on a selected submenu; move between options in a group of options.

DOWN ARROW

Open the selected menu, or perform the action assigned to the selected button.

ENTER

Open a shortcut menu on a page; open a drop-down menu for the selected task pane item.

SHIFT+F10

Select the first command on the selected menu or submenu.

HOME

Select the last option on the selected menu or submenu.

END

Move to the top of the selected task pane list.

CTRL+HOME

Move to the bottom of the selected task pane list.

CTRL+END

Using dialog boxes

Selecting options in dialog boxes

To do this Press

Move to the current page from an open dialog box.

Note??Not all dialog boxes support this behavior.

ALT+F6

Move to the next option.

TAB

Move to the previous option.

SHIFT+TAB

Move to the next tab in a dialog box.

CTRL+TAB

Move to the previous tab in a dialog box.

CTRL+SHIFT+TAB

Move between options in a list or group of options.

Arrow keys

Perform the action assigned to the selected button, or select or clear the selected check box.

SPACEBAR

Open a closed list and move to a specific option in the list.

First letter of an option in a drop-down list

Select an option, or select or clear a check box.

ALT+ the letter underlined in an option

Open the selected drop-down list.

ALT+DOWN ARROW

Close the selected drop-down list or cancel a command, and then close the dialog box.

ESC

Carry out the selected command.

ENTER

Go to the previous folder.

ALT+1

Open the folder one level up from the selected folder.

ALT+2

Delete the selected folder or file.

ALT+4

Create a new subfolder in the open folder.

ALT+5

Switch between the Thumbnails, Tiles, Icons, List, Details, Properties, and Preview views.

ALT+6

Display a shortcut menu for the selected folder or file.

SHIFT+F10

Move between options or areas in a dialog box.

TAB

Open the Look in or Save in list.

F4

Update the folder and file list in the Open File, Open Folder, or Save As dialog box.

F5

Using edit boxes within dialog boxes

To do this Press

Move to the beginning of the entry.

HOME

Move to the end of the entry.

END

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Select or cancel the selection one character to the left.

SHIFT+LEFT ARROW

Select or cancel the selection one character to the right.

SHIFT+RIGHT ARROW

Select or cancel the selection one word to the left.

CTRL+SHIFT+LEFT ARROW

Select or cancel the selection one word to the right.

CTRL+SHIFT+RIGHT ARROW

Select from the insertion point to the beginning of the entry.

SHIFT+HOME

Select from the insertion point to the end of the entry.

SHIFT+END

Getting Help

 

To do this Press

Display the OneNote Help task pane.

F1

Move between the OneNote Help task pane, the Find box, and the current page.

F6

Select the next item in the OneNote Help task pane.

TAB

Select the previous item in the OneNote Help task pane.

SHIFT+TAB

Perform the action for the selected item.

ENTER

In the table of contents and search results, select the next item.

DOWN ARROW

In the table of contents and search results, select the previous item.

UP ARROW

In the table of contents, expand the selected item.

RIGHT ARROW

In the table of contents, collapse the selected item.

LEFT ARROW

Move back to the previous task pane.

ALT+LEFT ARROW

Move forward to the next task pane.

ALT+RIGHT ARROW

Open the menu of task pane options.

CTRL+SPACEBAR

Close or reopen a task pane.

CTRL+F1

Using the Help window

To do this Press

Select the next hyperlink.

TAB

Select the previous hyperlink.

SHIFT+TAB

Perform the action for the selected hyperlink.

ENTER

Move back to the previous Help topic.

ALT+LEFT ARROW

Move forward to the next Help topic.

ALT+RIGHT ARROW

Print the current Help topic.

CTRL+P

Scroll up, one line at a time, within the current Help topic.

UP ARROW

Scroll down, one line at a time, within the current Help topic.

DOWN ARROW

Scroll up, one page at a time, within the current Help topic.

PAGE UP

Scroll down, one page at a time, within the current Help topic.

PAGE DOWN

Change whether the Microsoft Office OneNote Help window appears next to (tiled) or on top of (untiled) the OneNote program window.

ALT+U

Display a menu of commands for the Help window. This requires that the Help window have active focus (click an item in the Microsoft Office OneNote Help window).

SHIFT+F10



Ads
Herbatint