Microsoft OneNote Hotkeys - Keyboard Shortcuts
Taking and formatting notes
Typing and editing notes
To do this | Press |
---|---|
Open a new OneNote window. |
CTRL+M |
Open a small OneNote window to create a side note. |
CTRL+SHIFT+M |
Undo the last action. |
CTRL+Z |
Redo the last action. |
CTRL+Y |
Select all items.
Note? ? Press CTRL+A several times to increase the scope of the selection. |
CTRL+A |
Cut the selected text or item. |
CTRL+X |
Copy the selected text or item to the Clipboard. |
CTRL+C |
Paste the contents of the Clipboard. |
CTRL+V |
Move to the beginning of the line. |
HOME |
Turn overtype mode on or off. |
INSERT |
Move to the end of the line. |
END |
Move one character to the left. |
LEFT ARROW |
Move one character to the right. |
RIGHT ARROW |
Move one word to the left. |
CTRL+LEFT ARROW |
Move one word to the right. |
CTRL+RIGHT ARROW |
Delete one character to the left. |
BACKSPACE |
Delete one character to the right. |
DELETE |
Delete one word to the left. |
CTRL+BACKSPACE |
Delete one word to the right. |
CTRL+DELETE |
Insert a line break. |
SHIFT+ENTER |
Formatting notes
To do this | Press |
---|---|
Apply or remove bold formatting from the selected text. |
CTRL+B |
Apply or remove italic formatting from the selected text. |
CTRL+I |
Apply or remove the underline from the selected text. |
CTRL+U |
Apply or remove strikethrough from the selected text. |
CTRL+HYPHEN |
Apply or remove superscript formatting from the selected text. |
CTRL+SHIFT+= |
Apply or remove subscript formatting from the selected text. |
CTRL+= |
Apply or remove bulleted list formatting from the selected paragraph. |
CTRL+SHIFT+L |
Apply or remove numbered list formatting from the selected paragraph. |
CTRL+SHIFT+O |
Indent a paragraph from the left. |
ALT+SHIFT+RIGHT ARROW |
Remove a paragraph indent from the left. |
ALT+SHIFT+LEFT ARROW |
Right-align the selected paragraph. |
CTRL+R |
Center the selected paragraph. |
CTRL+E |
Left-align the selected paragraph. |
CTRL+L |
Apply a font to the selected text. |
CTRL+SHIFT+F, UP ARROW or DOWN ARROW |
Apply a font size to the selected text. |
CTRL+SHIFT+P, UP ARROW or DOWN ARROW |
Open the Font task pane? (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.). |
CTRL+D |
Adding items to a page
To do this | Press |
---|---|
Insert a document in the page. |
ALT+I, D |
Insert a picture from a file. |
ALT+I, P, F |
Insert a picture from a scanner or a camera. |
ALT+I, P, S |
Insert a screen clipping.
Note? ? The OneNote icon must be active in the notification area, at the far right of the Windows taskbar. |
Windows logo key+S |
Insert today's date. |
ALT+SHIFT+D |
Insert the current date and time. |
ALT+SHIFT+F |
Insert the current time. |
ALT+SHIFT+T |
Selecting notes and objects
To do this | Press |
---|---|
Cancel the selected outline or page. |
ESC |
Move the selected note or object up. |
ALT+SHIFT+UP ARROW |
Move the selected note or object down. |
ALT+SHIFT+DOWN ARROW |
Move the selected note or object left. |
ALT+SHIFT+LEFT ARROW |
Move the selected note or object right. |
ALT+SHIFT+RIGHT ARROW |
Select the current paragraph and its subordinate paragraphs. |
CTRL+SHIFT+HYPHEN |
Add or remove space on the page. |
ALT+I, N, ENTER |
Delete the selected note or object. |
DELETE |
Permanently delete the selected page or pages. |
SHIFT+DELETE |
Move to the beginning of the line. |
HOME |
Move to the end of the line. |
END |
Move one character to the left. |
LEFT ARROW |
Move one character to the right. |
RIGHT ARROW |
Go back to the last page visited. |
ALT+LEFT ARROW |
Go forward to the next page visited. |
ALT+RIGHT ARROW |
Flagging notes
To do this | Press |
---|---|
Apply, mark, or clear the To Do flag. |
CTRL+1 |
Apply or clear the Important flag. |
CTRL+2 |
Apply or clear the Question flag. |
CTRL+3 |
Apply or clear the Remember for later flag. |
CTRL+4 |
Apply or clear the Definition flag. |
CTRL+5 |
Apply or clear a custom flag. |
CTRL+6 |
Apply or clear a custom flag. |
CTRL+7 |
Apply or clear a custom flag. |
CTRL+8 |
Apply or clear a custom flag. |
CTRL+9 |
Remove all note flags from the selected notes. |
CTRL+0 |
Using outlines
To do this | Press |
---|---|
Show through Level 1. |
ALT+SHIFT+1 |
Expand to Level 2. |
ALT+SHIFT+2 |
Expand to Level 3. |
ALT+SHIFT+3 |
Expand to Level 4. |
ALT+SHIFT+4 |
Expand to Level 5. |
ALT+SHIFT+5 |
Expand to Level 6. |
ALT+SHIFT+6 |
Expand to Level 7. |
ALT+SHIFT+7 |
Expand to Level 8. |
ALT+SHIFT+8 |
Expand to Level 9. |
ALT+SHIFT+9 |
Expand all levels. |
ALT+SHIFT+0 |
Show body text for the selected heading. |
ALT+SHIFT+= |
Hide body text for the selected heading. |
ALT+SHIFT+HYPHEN |
Increase indent by one level. |
TAB |
Decrease indent by one level. |
SHIFT+TAB |
Make the selected notes body text. |
CTRL+SHIFT+0 |
Specifying language settings
Note? ? To change the writing direction for your notes, you must first enable right-to-left languages in the Microsoft Office 2003 Language Settings dialog box.
To do this | Press |
---|---|
Set writing direction left to right. |
CTRL+LEFT SHIFT |
Set writing direction right to left. |
CTRL+RIGHT SHIFT |
Increase indent by one level in right-to-left text. |
TAB |
Decrease indent by one level in right-to-left text. |
SHIFT+TAB |
Organizing and managing your notebook
Working with pages and side notes
To do this | Press |
---|---|
Open a new OneNote window. |
CTRL+M |
Open a small OneNote window to create a side note. |
CTRL+SHIFT+M |
Print the current page. |
CTRL+P |
Add a new page at the end of the selected section. |
CTRL+N |
Add a new subpage to the current group of pages. |
CTRL+SHIFT+N |
Select all items. Note? ? Press CTRL+A several times to increase the scope of the selection. |
CTRL+A |
Select the current page. |
CTRL+SHIFT+A If the selected page is part of a group, press CTRL+A to select all of the pages in the group. |
Move the selected page tab up. |
ALT+SHIFT+UP ARROW |
Move the selected page tab down. |
ALT+SHIFT+DOWN ARROW |
Move the insertion point to or away from the page header. |
CTRL+T |
Increase the size of the page header. |
CTRL+SHIFT+PERIOD |
Reduce the size of the page header. |
CTRL+SHIFT+COMMA |
Go to the first page in the currently visible set of page tabs. |
ALT+PAGE UP |
Go to the last page in the currently visible set of page tabs. |
ALT+PAGE DOWN |
Scroll up in the current page. |
PAGE UP |
Scroll down in the current page. |
PAGE DOWN |
Scroll to the top of the current page. |
CTRL+HOME |
Scroll to the bottom of the current page. |
CTRL+END |
Go to the next paragraph. |
CTRL+DOWN ARROW |
Go to the previous paragraph. |
CTRL+UP ARROW |
Move the insertion point up in the current page, or expand the page up. |
CTRL+ALT+UP ARROW |
Move the insertion point down in the current page, or expand the page down. |
CTRL+ALT+DOWN ARROW |
Move the insertion point left in the current page, or expand the page to the left. |
CTRL+ALT+LEFT ARROW |
Move the insertion point right in the current page, or expand the page to the right. |
CTRL+ALT+RIGHT ARROW |
Go to the next note container. |
ALT+DOWN ARROW |
Go to the beginning of the line. |
HOME |
Go to the end of the line. |
END |
Move one character to the left. |
LEFT ARROW |
Move one character to the right. |
RIGHT ARROW |
Go back to the last page visited. |
ALT+LEFT ARROW |
Go forward to the next page visited. |
ALT+RIGHT ARROW |
Zoom in. |
ALT+CTRL+PLUS SIGN (on the numeric keypad) |
Zoom out. |
ALT+CTRL+MINUS SIGN (on the numeric keypad) |
Save changes. |
CTRL+S |
Working with sections
To do this | Press |
---|---|
Open a section. |
CTRL+O |
Open a menu of folders and sections in your notebook. |
CTRL+SHIFT+G |
Go to the next section. |
CTRL+TAB |
Go to the previous section. |
CTRL+SHIFT+TAB |
Go to the next page in the section. |
CTRL+PAGE DOWN |
Go to the previous page in the section. |
CTRL+PAGE UP |
Go to the first page in the section. |
ALT+HOME |
Go to the last page in the section. |
ALT+END |
Go to the first page in the currently visible set of page tabs. |
ALT+PAGE UP |
Go to the last page of the currently visible set of page tabs. |
ALT+PAGE DOWN |
Move the current section. |
ALT+F, R, V |
Finding notes
To do this | Press |
---|---|
Move the insertion point to the Find box. |
CTRL+F |
While searching, move to the next search result. |
ENTER |
Sharing notes
Sharing notes with other people
To do this | Press |
---|---|
Send the current page of notes in an e-mail message. |
CTRL+SHIFT+E |
Start a shared session. |
ALT+T, N, S |
Join a shared session. |
ALT+T, N, J |
Leave a shared session. |
ALT+T, N, L |
Sharing notes with other programs and devices
To do this | Press |
---|---|
Send the current page of notes in an e-mail message. |
CTRL+SHIFT+E |
Create a task in Microsoft Office Outlook? 2003. |
CTRL+SHIFT+K |
Create an appointment in Office Outlook? 2003. |
ALT+SHIFT+A |
Create a contact in Office Outlook? 2003. |
CTRL+SHIFT+C |
Send the selected page to Microsoft Office Word? 2003. |
ALT+F, D, W |
Copy notes from a Pocket PC or Microsoft Smartphone. |
ALT+T, P, N |
Enable notes to be copied automatically from a Pocket PC or Smartphone. |
ALT+T, P, A |
Protecting notes
Password-protecting pages
To do this | Press |
---|---|
Specify password protection options. |
ALT+F, S |
Lock all password-protected pages. |
CTRL+ALT+L |
Select the Enter Password box in the Password Protection dialog box. |
ALT+P |
Select the Confirm Password box in the Password Protection dialog box. |
ALT+C |
Unlock the page for editing. After pressing ALT+F, R, press L to select the Allow Others to Edit option. |
ALT+F, R, L |
Lock the page for editing. After pressing ALT+F, R, press L to select the Allow Only Me to Edit option. |
ALT+F, R, L |
Using menus, toolbars, and task panes
Using menu bars and toolbars
To do this | Press |
---|---|
Resize a toolbar. |
CTRL+arrow keys |
Move a toolbar. |
CTRL+arrow keys |
Undock a toolbar. |
DOWN ARROW (press repeatedly) |
Dock a toolbar vertically on the left or right side. |
LEFT ARROW or RIGHT ARROW (press repeatedly) |
Select the menu bar? (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.), or close an open menu and submenu at the same time. |
ALT |
Select a toolbar, after selecting the menu bar. Note? ? Press CTRL+TAB repeatedly to move the focus among the open toolbars, menu bars, and task panes. |
CTRL+TAB |
Select the next button or menu on the selected toolbar or menu bar. |
TAB |
Select the previous button or menu on the selected toolbar or menu bar. |
SHIFT+TAB |
Open the selected menu, or perform the action for the selected button or command. |
ENTER
|
Display the shortcut menu? (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for the selected item. |
SHIFT+F10 |
Display the title bar shortcut menu. |
ALT+SPACEBAR |
Select the next command on the selected menu or submenu. |
DOWN ARROW |
Select the previous command on the selected menu or submenu. |
UP ARROW |
Select the menu to the left or, when a submenu is open, switch between the main menu and the submenu. |
LEFT ARROW |
Select the menu to the right or, when a submenu is open, switch between the main menu and the submenu. |
RIGHT ARROW |
Select the first command on the menu or submenu. |
HOME |
Select the last command on the menu or submenu. |
END |
Close an open menu or, when a submenu is open, close only the submenu. |
ESC |
Open the selected menu. |
SHIFT+DOWN ARROW |
Display the full set of commands on a shortened menu. |
CTRL+DOWN ARROW |
Note? ? You can use the keyboard to select any menu command on the menu bar. Press ALT to select the menu bar. Press the letter that is underlined in the menu name that contains the command you want.
Using task panes
To do this | Press |
---|---|
Resize a task pane. |
CTRL+arrow keys |
Move a task pane. |
CTRL+arrow keys |
Open the task pane or hide the current task pane. |
CTRL+F1 |
Move to a task pane from the program window. (You may need to press F6 more than once.) |
F6 |
Move between the Find box, the current task pane, and the current page. |
SHIFT+F6 |
Move to the task pane when a menu or toolbar is selected. Note? ? You may need to press CTRL+TAB more than once. |
CTRL+TAB |
Open the menu of task pane options. |
CTRL+SPACEBAR |
Reverse the sequence of task panes you opened. |
ALT+LEFT ARROW |
Repeat the sequence of task panes you opened. |
ALT+RIGHT ARROW |
Close a menu if one is currently open, or go back to the current page. |
ESC |
Select the next option in the selected task pane. |
TAB |
Select the previous option in the selected task pane. |
SHIFT+TAB |
Move to the previous option on a selected submenu; move between options in a group of options. |
UP ARROW |
Move to the next option on a selected submenu; move between options in a group of options. |
DOWN ARROW |
Open the selected menu, or perform the action assigned to the selected button. |
ENTER |
Open a shortcut menu on a page; open a drop-down menu for the selected task pane item. |
SHIFT+F10 |
Select the first command on the selected menu or submenu. |
HOME |
Select the last option on the selected menu or submenu. |
END |
Move to the top of the selected task pane list. |
CTRL+HOME |
Move to the bottom of the selected task pane list. |
CTRL+END |
Using dialog boxes
Selecting options in dialog boxes
To do this | Press |
---|---|
Move to the current page from an open dialog box. Note? ? Not all dialog boxes support this behavior. |
ALT+F6 |
Move to the next option. |
TAB |
Move to the previous option. |
SHIFT+TAB |
Move to the next tab in a dialog box. |
CTRL+TAB |
Move to the previous tab in a dialog box. |
CTRL+SHIFT+TAB |
Move between options in a list or group of options. |
Arrow keys |
Perform the action assigned to the selected button, or select or clear the selected check box. |
SPACEBAR |
Open a closed list and move to a specific option in the list. |
First letter of an option in a drop-down list |
Select an option, or select or clear a check box. |
ALT+ the letter underlined in an option |
Open the selected drop-down list. |
ALT+DOWN ARROW |
Close the selected drop-down list or cancel a command, and then close the dialog box. |
ESC |
Carry out the selected command. |
ENTER |
Go to the previous folder. |
ALT+1 |
Open the folder one level up from the selected folder. |
ALT+2 |
Delete the selected folder or file. |
ALT+4 |
Create a new subfolder in the open folder. |
ALT+5 |
Switch between the Thumbnails, Tiles, Icons, List, Details, Properties, and Preview views. |
ALT+6 |
Display a shortcut menu for the selected folder or file. |
SHIFT+F10 |
Move between options or areas in a dialog box. |
TAB |
Open the Look in or Save in list. |
F4 |
Update the folder and file list in the Open File, Open Folder, or Save As dialog box. |
F5 |
Using edit boxes within dialog boxes
To do this | Press |
---|---|
Move to the beginning of the entry. |
HOME |
Move to the end of the entry. |
END |
Move one character to the left. |
LEFT ARROW |
Move one character to the right. |
RIGHT ARROW |
Move one word to the left. |
CTRL+LEFT ARROW |
Move one word to the right. |
CTRL+RIGHT ARROW |
Select or cancel the selection one character to the left. |
SHIFT+LEFT ARROW |
Select or cancel the selection one character to the right. |
SHIFT+RIGHT ARROW |
Select or cancel the selection one word to the left. |
CTRL+SHIFT+LEFT ARROW |
Select or cancel the selection one word to the right. |
CTRL+SHIFT+RIGHT ARROW |
Select from the insertion point to the beginning of the entry. |
SHIFT+HOME |
Select from the insertion point to the end of the entry. |
SHIFT+END |
Getting Help
To do this | Press |
---|---|
Display the OneNote Help task pane. |
F1 |
Move between the OneNote Help task pane, the Find box, and the current page. |
F6 |
Select the next item in the OneNote Help task pane. |
TAB |
Select the previous item in the OneNote Help task pane. |
SHIFT+TAB |
Perform the action for the selected item. |
ENTER |
In the table of contents and search results, select the next item. |
DOWN ARROW |
In the table of contents and search results, select the previous item. |
UP ARROW |
In the table of contents, expand the selected item. |
RIGHT ARROW |
In the table of contents, collapse the selected item. |
LEFT ARROW |
Move back to the previous task pane. |
ALT+LEFT ARROW |
Move forward to the next task pane. |
ALT+RIGHT ARROW |
Open the menu of task pane options. |
CTRL+SPACEBAR |
Close or reopen a task pane. |
CTRL+F1 |
Using the Help window
To do this | Press |
---|---|
Select the next hyperlink. |
TAB |
Select the previous hyperlink. |
SHIFT+TAB |
Perform the action for the selected hyperlink. |
ENTER |
Move back to the previous Help topic. |
ALT+LEFT ARROW |
Move forward to the next Help topic. |
ALT+RIGHT ARROW |
Print the current Help topic. |
CTRL+P |
Scroll up, one line at a time, within the current Help topic. |
UP ARROW |
Scroll down, one line at a time, within the current Help topic. |
DOWN ARROW |
Scroll up, one page at a time, within the current Help topic. |
PAGE UP |
Scroll down, one page at a time, within the current Help topic. |
PAGE DOWN |
Change whether the Microsoft Office OneNote Help window appears next to (tiled) or on top of (untiled) the OneNote program window. |
ALT+U |
Display a menu of commands for the Help window. This requires that the Help window have active focus (click an item in the Microsoft Office OneNote Help window). |
SHIFT+F10 |
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